Article I – ORGANIZATION
Section I.01 - NAME
The name of this association shall be known as the NORTH CORNWALL RECREATION ASSOCIATION, abbreviated or also known as NCRA, NORTH CORNWALL TOWNSHIP RECREATION ASSOCIATION, NORTH CORNWALL TOWNSHIP BASEBALL, or NORTH CORNWALL BASEBALL, hereinafter referred to as NCRA.
North Cornwall Recreation Association
PO Box 2054
Cleona, PA 17042
Section I.02 – PURPOSE
The purpose of the NCRA is to organize and promote youth recreational baseball, in and primarily for the residents of North Cornwall Township, Lebanon County, Pennsylvania, but additionally inclusive of Cornwall Lebanon School District residents and other areas as defined by the American Youth Legion boundary determinations. In doing so, the NCRA will strive to promote physical fitness, sportsmanship, good morals and citizenship, respect for authority, and self-reliance to the youth of the community. NCRA will operate as part of, but not be limited to the Lancaster County Youth Baseball League and the Lebanon County Youth Legion Baseball League.
Additionally, NCRA will coordinate matters of finance, operations, rules and regulations, determine coaching personnel, equipment and scheduling for all NCRA teams that operate under the jurisdiction of the NCRA.
Section I.03 – NON-PROFIT ORGANIZATION
The NCRA shall be organized exclusively for charitable and educational purposes under Section 501(c)(3) of the Internal Revenue Code or section of any future tax code. The NCRA shall be a non-stock corporation, and no dividends or profits shall be declared or paid to any members thereof.
Section I.04 – DISSOLUTION OF ASSOCIATION
In the event of dissolution of the NCRA, it’s then remaining net assets and monies shall be transferred to another local youth recreation organization, to be used exclusively for Section 501(c)(3) purposes, if determined unanimously by a committee elected by the membership. Should a unanimous decision not be reached by the committee, the acting board president and treasurer will be tasked with identifying an organization to transfer the remaining net assets and monies. Any surplus funds are prohibited from being used for private gain by any individual or member.
Article II – BOARD OF DIRECTORS
Section II.01 – PURPOSE
The business of all the affairs, interests, and property of this association shall be managed by its Board of Directors, three minimum in number which shall include the President, Vice President, and Treasurer. The Board of Directors shall have all the powers not prohibited to it by statute or as reserved by law or these Bylaws.
Section II.02 – MEMBERS
Members of the Board of Directors shall be elected by the members at the annual meeting, and each director shall be elected for a one-year calendar term, and until his/her successor shall be elected.
Section II.03 – ELECTION OF OFFICERS
An election of officers for the ensuing year shall be held during the annual meeting of each year.
Names of the candidates can be supplied by a nominating committee, self-submitted, or be made from the floor of said meeting.
If, during the year, an Officer terminates his/her position, the Board of Directors shall elect an individual to fill the vacated position and serve the remainder of the term.
If for any reason a new Officer is not elected for any office of the Board of Directors, the existing Officer may continue to serve until such Officer is elected.
There are no term limits for officers or directors.
Section II.04 – REMOVAL FROM OFFICE
The full time voting members of the NCRA have the power to remove from office any Director, Officer, or Staff person for good and sufficient cause at a regular or special meeting by two-thirds (2/3) majority vote if a quorum is present.
Article III – MEMBERSHIP
Membership in the NCRA shall be comprised of:
Elected members of the Board of Directors
Board appointed members of the coaching staff of each team
Parents and/or Legal Guardians of the players registered in the association
Article IV – ASSOCIATION MEETINGS
Section IV.01 – REGULAR MEETINGS
The NCRA shall have quarterly meetings at such time and place designated by the Board of Directors. Regular meetings may be suspended or rescheduled as determined by the Board of Directors.
Section IV.02 – ANNUAL MEETING
The annual meeting of the members of the NCRA shall be held during the month of September of each year at such time and place as may be designated by the President, when the members of the NCRA shall elect members of the Board of Directors for the ensuing year. The elected officers of the NCRA consist of President, Vice President, Treasurer, and such other at-large officers as the needs of the corporation may require. Elections shall occur at the annual meeting.
Section IV.03 – ATTENDANCE
All meetings shall be open to any member of the NCRA. Non-members shall be allowed to attend any membership meeting provided that non-members may not debate any question before the membership, unless recognized by the Presiding Officer.
Section IV.04 – VOTING
At all meetings of the NCRA, each team, as represented by the Head Coach or designee of that team shall have one (1) vote on any matter presented to the membership for a vote.
At all meetings of the NCRA, each member of the Board of Directors shall have one (1) vote on any matter submitted to the membership for a vote; except the President, who shall only be allowed to vote in the case of a tie vote. No member of the Board of Directors shall be entitled to more than one (1) vote, even though such member of the Board of Directors may be the Head Coach of an NCRA team.
The persons described in paragraphs A & B shall be referred to as full-time voting members.
Parents and/or legal guardians of the players registered with the NCRA shall be allowed to vote on any matter submitted to the membership for a vote under the following conditions:
A majority of the full-time voting members authorize that the parents and/or legal guardians of any player registered with the NCRA be required to vote on any matter submitted to the membership for a vote; or;
Only one (1) vote per family of a player(s) registered with the NCRA will be allowed; and;
Proxies of votes by the parents and/or legal guardians will not be allowed.
Section IV.05 – QUORUM
Representation of any meeting of the Board of Directors with a minimum (3) of the Board of Directors shall constitute a quorum, of which the President and Treasurer must be present. No motions shall be made or any official business transacted without a quorum present at a meeting.
Section IV.06 – CONDUCT OF MEETINGS
Regular meetings of the membership of the NCRA shall be informal in nature, but must include the following:
Call meeting to order
Approval of previous meeting minutes
League and/or Team Reports
Article V – FISCAL YEAR
The fiscal year of the NCRA shall be January 1 through December 31 annually.
Article VI – COACHES
Upon recommendations from the members, the Board of Directors shall approve all head coaches for NCRA organized teams. Coaches are appointed for a one (1) year term. They may be re-appointed, by the Board of Directors, an unlimited number of times. The Board of Directors will vote annually on an amount to offer discount of registration costs if the elected head coach has a child playing on an NCRA-sanctioned team. The vote requires unanimous agreement amongst the Board of Directors for a discount to be approved.
Coaches are required to provide Pennsylvania Child Abuse Clearance, Pennsylvania State Police Clearance, and FBI Clearance or Exemption from FBI Clearance documents prior to being assigned a team. Any individuals with an arrest, conviction, or an incident of concern will be reviewed by the Board of Directors prior to approval.
Coaches are required to conduct themselves at all times within the framework of the stated purposes of the NCRA. Any complaints (including ejections) by parents, umpires, league representatives, etc., must be reviewed by the Board of Directors.
Article VII – PLAYER REGISTRATION AND TEAM SELECTION
Player registration opens annually in December and closes once evaluations and team selections have been made. Evaluations are conducted by a non-biased third party as selected by the Board of Directors, with results used to place players on competitively appropriate teams. The Board of Directors is responsible for review of evaluation results, compilation of teams, and notification to players. NCRA seeks to make baseball available to all players that register and whose birthdays fall within league required parameters. In cases where a player is ineligible or inappropriate for an NCRA-sanctioned team, the Board of Directors will make recommendations on where that player can participate.
At time of registration, players are required to disclose if they are playing on a baseball team not sanctioned by NCRA that conflicts with full participation. Players that choose to not fully participate in NCRA team sanctioned activities are subject to placement on a lower section team, reduced playing time, or dismissal if availability impacts the team negatively. The Board of Directors is responsible for reviewing said circumstances with a majority vote required for consideration of dismissal. Refunds are not available to players dismissed due to dual registration across teams. Players on multiple teams are required to disclose any use as a pitcher for non NCRA-sanctioned teams and abide by pitch count limitation rules to ensure protection of the player. Players found to violate pitch limitation rules are subject to dismissal requiring a majority vote of the Board of Directors.
The Board of Directors will consider written expression of financial hardship and determine the ability to assist when appropriate and able. Registration fees are non-refundable within 48-hours of teams being declared. Special considerations for refund may be submitted in writing by the player representative and require a unanimous board vote for approval.
Article VIII – AMENDMENTS
These bylaws may be amended by a majority vote of the Board of Directors present and voted at any regular meeting, provided the substance of such proposed amendment shall be presented to the membership for consideration at least thirty (30) days prior to such meeting.