Article I: Organization
Section I.01 - Name
The name of this association shall be the North Cornwall Recreation Association, hereinafter referred to as
NCRA. The association may also be known by the following names: NCRA, North Cornwall Township
Recreation Association, North Cornwall Township Baseball, North Cornwall Baseball, or Cedar Crest Youth
Baseball. The mailing address for NCRA is:
North Cornwall Recreation Association
PO Box 2054
Cleona, PA 17042
Section I.02 - Purpose
The purpose of NCRA is to organize and promote youth recreational baseball for residents of the Cornwall
Lebanon School District. NCRA aims to promote physical fitness, sportsmanship, good morals, citizenship,
respect for authority, and self-reliance among youth.
NCRA’s mission is to build a strong foundation of interest and skill in baseball that prepares youth for potential
play at the high school level. We strive to offer quality programs that develop players’ abilities, foster a love for
the game, and equip them with the skills necessary to excel in future baseball opportunities. NCRA operates as
part of the Lancaster County Youth Baseball League and may operate in other leagues or events aligned with
our mission at the discretion of the Board. The Association will handle matters related to finance, operations,
rules, regulations, coaching personnel, equipment, and scheduling for all teams under its jurisdiction.
Section I.03 - Non-Profit Organization
NCRA is organized exclusively for charitable and educational purposes under Section 501(c)(3) of the Internal
Revenue Code or any future tax code. It shall be a non-stock corporation, and no dividends or profits shall be
declared or paid to any members.
Section I.04 - Dissolution of Association
In the event of dissolution, any remaining net assets and monies of NCRA shall be transferred to another local
youth recreation organization qualified under Section 501(c)(3), as determined unanimously by a committee
elected by the membership. If a unanimous decision cannot be reached, the acting Board President and
Treasurer will identify an organization for the transfer of assets. Any surplus funds are prohibited from being
used for private gain by any individual or member.
Article II: Board of Directors
Section II.01 - Purpose
The business and affairs of the Association shall be managed by its Board of Directors. The Board shall consist
of a minimum of five members, including the President, Vice President, Director of Baseball Operation,
Treasurer, and Secretary/Registrar. The Board shall exercise all powers not prohibited by statute or reserved by
law or these Bylaws.
Section II.02 - Members
Board members shall be elected by the membership at the annual meeting. Each director shall serve a one-year
term until a successor is elected.
Section II.03 - Election of Officers
A. An election for officers shall be held during the annual meeting.

B. Candidates may be proposed by a nominating committee, self-nominated, or nominated from the floor.
C. If an Officer resigns during the year, the Board shall elect a replacement to serve the remainder of the term.
D. If a new Officer is not elected, the current Officer may continue to serve until a successor is elected.
E. There are no term limits for officers or directors.
Section II.04 - Removal from Office
The full-time voting members may remove any Director, Officer, or Staff member for good and sufficient cause
at a regular or special meeting by a three-fourths (75%) majority vote, provided a quorum is present.
Article III: Membership
Membership in NCRA shall include:
A. Elected members of the Board of Directors
B. Board-appointed coaching staff for each team
C. Parents and/or legal guardians of registered players
Article IV: Association Meetings
Section IV.01 - Regular Meetings
NCRA shall hold quarterly meetings at times and locations designated by the Board of Directors. Regular
meetings may be rescheduled or suspended at the Board's discretion.
Section IV.02 - Annual Meeting
The annual meeting shall occur in September at a time and place designated by the President. During this
meeting, members will elect the Board of Directors for the upcoming year. Elections for officers including
President, Vice President, Treasurer, and any additional at-large officers will be held.
Section IV.03 - Attendance
All meetings are open to NCRA members. Non-members may attend but cannot participate in discussions
unless recognized by the Presiding Officer.
Section IV.04 - Voting
A. Each team, represented by the Head Coach or their designee, has one vote on matters presented.
B. Each Board member has one vote on matters, with the President voting only in case of a tie. No Board
member shall have more than one vote, even if also a Head Coach.
C. Parents and/or legal guardians of registered players may vote if authorized by a majority of full-time voting
members, with one vote per family. Proxies are not allowed.
Section IV.05 - Quorum
A quorum for Board meetings consists of at least three Board members, including the President and Treasurer.
No official business may be transacted without a quorum.
Section IV.06 - Conduct of Meetings
Meetings shall include the following agenda items:
A. Call to order
B. Attendance/Roll Call
C. Approval of previous minutes
D. Treasury Report
E. League and/or Team Reports
F. Unfinished Business

G. New Business
H. Adjournment
Article V: Fiscal Year
The fiscal year of NCRA shall be from January 1 to December 31 annually.
Article VI: Coaches
A. Head coaches for NCRA teams are approved by the Board of Directors based on the recommendation of the
Director of Baseball Operations. Coaches are appointed for one-year terms and may be reappointed indefinitely.
B. The Board of Directors may vote annually on offering registration fee discounts for head coaches with
children on NCRA teams, requiring unanimous approval.
C. Coaches must provide Pennsylvania Child Abuse Clearance, Pennsylvania State Police Clearance, and FBI
Clearance or Exemption before being assigned. Any concerns regarding arrest or conviction will be reviewed by
the Board.
D. Coaches must adhere to NCRA’s purposes and conduct standards. Complaints or ejections must be reviewed
by the Board. Head coaches are responsible for the conduct and comportment of their assistant coaches and
student-athletes in their charge. Head coaches are responsible for maintaining their issued equipment until it is
returned. Coaches may request additional equipment or communicate other needs to the Director of Baseball
Operations who shall work with the Board to obtain needed equipment. Head Coaches must attend or must send
a designee to all meetings in which their team participates. All fines and fees for “missed meetings” are the
responsibility of the head coach.
Article VII: Board Positions & Responsibilities
A. President
The Board President is responsible for providing overall leadership and strategic direction for the organization.
This role involves presiding over board meetings, ensuring that the board functions effectively and adheres to
its bylaws and policies. The President acts as the primary liaison between the board and the community,
representing the association in external matters and fostering relationships with stakeholders. They oversee the
execution of the association's mission and goals, facilitate communication among board members, and help
resolve conflicts or issues that arise. Additionally, the President ensures compliance with legal and regulatory
requirements, supports fundraising efforts, and guides the organization through its annual planning and
evaluation processes.
B. Vice President
The Board Vice President assists the Board President in providing leadership and strategic direction for the
organization. This role includes presiding over meetings in the President’s absence, supporting the President in
executing their responsibilities, and stepping in as needed to ensure the smooth operation of the board. The
Vice President often oversees specific committees or projects, provides input on policy and strategic decisions,
and helps coordinate communication between the board and its various stakeholders. Additionally, the Vice
President may play a key role in addressing operational challenges and ensuring the association’s goals and
mission are effectively pursued.
C. Treasurer
The Board Treasurer of a youth baseball association is responsible for managing the financial affairs of the
organization, which includes overseeing budgeting, record-keeping, and fund management. They prepare and
monitor financial reports, handle banking transactions, and ensure adherence to financial policies and
regulations. Additionally, the Treasurer manages the association’s tax obligations, including filing tax returns,
maintaining 501(c)(3) status, and ensuring compliance with tax-exempt regulations. They also handle

sponsorship agreements and ensure proper documentation and acknowledgment of sponsors. The Treasurer is
responsible for managing insurance policies, ensuring adequate coverage for the association, and addressing
any insurance-related issues. This role is crucial for maintaining financial transparency, accountability, and
the overall fiscal health of the organization.
D. Secretary/Registrar
The Board Secretary/Registrar is responsible for maintaining accurate and up-to-date records of the
organization’s activities and communications. This role includes taking and distributing minutes at board
meetings, managing official documents, and ensuring compliance with bylaws and policies. The
Secretary/Registrar oversees the registration process for players, including collecting and processing
registration forms, maintaining rosters, and managing player data. They handle correspondence, ensure timely
communication with members, and may assist with organizing meetings and events. This position is essential
for ensuring organizational transparency, effective communication, and accurate record-keeping.
E. Director of Baseball Operations
The Director of Baseball Operations shall serve as the primary liaison to external leagues, Associations, or
other entities directly related to the “on field” product. Other entities include, but are not limited to, uniform
vendors, equipment vendors, tournament organizers, and umpire organizations. The Director of Baseball
Operations shall facilitate practice schedules, maintain a presence for the Association on the internet and/or

social media, de-conflict team issues, recommend and assist with fundraisers, and handle varying other day-
to-day operational issues to support teams and coaches. He shall research and recommend for Board approval

all opportunities, equipment, and internal association guidance and policies for teams and coaches. The
Director of Baseball Operations may delegate any of those roles/responsibilities as needed to ensure an
efficient operation.
Article VIII: Player Registration and Team Selection
A. Player registration occurs annually in December, closing after evaluations and team selections. Evaluations
are conducted by a third party selected by the Board.
B. The Board reviews evaluation results, forms teams, and notifies players. NCRA strives to accommodate all
registered players within league parameters.
C. Players must disclose participation on other teams that conflict with NCRA activities. Failure to fully
participate in NCRA activities may result in placement on a lower team, reduced playing time, or dismissal. The
Board will review these situations, requiring a majority vote for dismissal. Refunds are not available for players
dismissed due to dual registration.
D. Players must disclose any pitching roles on other teams and adhere to pitch count limitations. Violations may
result in dismissal, requiring a majority vote from the Board.
E. The Board will consider written financial hardship requests and may assist where appropriate. Registration
fees are non-refundable within 48 hours of team declaration. Special refund considerations require a unanimous
Board vote.
Article IX: Conduct and Disciplinary Actions
Section IX.01 - Expected Conduct
All coaches, players, parents, and spectators are expected to conduct themselves in a manner that reflects the
values of NCRA, including respect, sportsmanship, and adherence to the Association’s rules and regulations.
Section IX.02 - Coaches
Coaches must demonstrate leadership, professionalism, and integrity in their interactions with players, parents,
and other coaches. They are expected to model good sportsmanship and respect for the rules of the game.

Section IX.03 - Players
Players are expected to respect their coaches, teammates, opponents, and officials. They must adhere to the
rules of the game and demonstrate good sportsmanship both on and off the field.
Section IX.04 - Parents
Parents are expected to support their child’s participation in a positive manner and respect the decisions made
by coaches and officials. They should foster an environment of encouragement and sportsmanship.
Section IX.05 - Spectators
Spectators must exhibit respectful behavior towards players, coaches, and officials. Disruptive or
unsportsmanlike conduct will not be tolerated.
Section IX.06 - Disciplinary Actions
Disciplinary actions for violations of conduct expectations may include:
A. Warning: Issued for minor infractions, indicating that behavior must improve.
B. Suspension: Temporary removal from activities or events for repeated or serious violations. Duration of
suspension will be determined based on the severity of the infraction.
C. Termination: Permanent removal from NCRA activities for severe or repeated violations. This action
requires a three-fourths (75%) majority vote from the Board of Directors.
Article X: Amendments
These bylaws may be amended by a majority vote of the Board of Directors present at any regular meeting,
provided that proposed amendments are presented to the membership for consideration at least thirty (30) days
prior to the meeting.